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November 13, 2017
Today, I’m hecka inspired because I just finished listening to Amy Porterfield’s podcast on How to Design Your Ideal Work Week with Michael Hyatt and it was BOMB.
Pin me to Read Later!
Plus, I feel like they totally took a note out of our notebook, so I felt like a pretty hot shot, already preaching a lot of the crazy awesome stuff that Michael said in the episode! I’m just gonna give myself a quick *pat pat pat* on the back.
That said, though, I thought I’d share some cool tips that I had reaffirmed in the podcast – things that we already do in our minimalist life – and also some really awesome tid bits that I picked up as new tools to put into my “definitely gonna implement” box!
So here they go:
Purge the things that you don't need in your business. Click To Tweet
1. Purge purge purge. And then, when it’s time, purge some more.
As Michael talks about in the episode, he says that so often we end up having all of these tools and gadgets and systems for productivity and efficiency, but in reality, these programs and tools end up making our lives harder and more cluttered, as we now have 10 systems that we have to MAINTAIN in order to
be feel “productive”.
How many hours does that add to our week? Our month? Just managing our productivity systems.
Instead, we need to purge.
Purge the things that you don’t need in your business – do you really need to be on Periscope and Snapchat and Anchor if your audience doesn’t hang out there?
Do you really need to pay for that marketing system that doesn’t seem to actually be converting at a profitable ROI?
Do you really need to be on Facebook and Instagram for a full 2 hours per day? I know, we say “but it’s for work!”, but come on, sister – you’re not fooling me 😉 I scroll endlessly just like you and most of the posts I comment on are not business related nor are they helping my brand. Sound familiar?
Every single month (preferably, I’d do this weekly, actually), I look back through the programs that I’m paying for and purge the ones I no longer need, no longer use, or aren’t returning a profit.
But this should be even more internal – what kinds of things do you hate doing in your business? Can you purge those? Can you simplify?
Do you have a high maintenance client who is never satisfied and/or takes up WAY more of your time than you initially allotted? How can you let her down gently? Because, I’m #sorrynotsorry to say that she probably needs to go – dedicate that time (and trust that you WILL have them) to others who will be much lower maintenance, way more enjoyable to work with and way more fulfilling and on brand. You’ll find them, I promise.
Want more of our take on purging and minimalism, including how to get rid of those guilt-inducing things that you surely just can’t give away?? Listen to our episode on the How To Fail Podcast! <3
2. A Positive No.
Michael outlined how he lets people down gently, which we implement as well (and it’s so wonderfully fulfilling, I urge you to try it next time you feel the impulse to people please, even at your own expense).
The yes, no, yes email or the compliment sandwich.
Recently, we pivoted our business so that we’re no longer taking on branding and web design clients (and instead, we have this phenomenal community which is only growing and becoming more fabulous and if you haven’t checked it out yet, I highly encourage you to!), which has meant that we still get those wonderful inquiries about our branding and web design services.
And, as much as I’d love to say yes to everyone, I just can’t.
Because my vision for our business no longer involves this service.
I know this doesn’t necessarily apply to you in so many words, but I assume that you’ve had something similar:
A potential client with red flags popping up and a gut feeling that you shouldn’t hire them on; a client who has a beautiful vision for their wedding day, but, unfortunately doesn’t fit with your brand… and you don’t particularly love those weddings yourself; a custom product request that you just can’t bear to create; an invitation to participate in a collaboration, etc.
In these situations, you answer with a compliment sandwich, which looks a little something like this:
[positive/compliment >] Thank you SO much for your interest in working together! I’m so excited that you’re taking the leap into branding your business (it’s such a fun journey!) and I’m so excited to watch your business evolve because of it!
[negative/declination >] Unfortunately, we are no longer taking on branding clients, as our business is pivoting in a new direction, and while I would love to work with you on your branding journey, I don’t have the time in my schedule to do so.
[positive/helpful assistance >] With that said, I would LOVE to send you over to some of my friends in the industry whom I think would suit you super well! Definitely reach out to Ashley, Lindsey and/or Shelly as I know they would be thrilled to help you out!
[positive/compliment >] I’m so excited to follow along with you on Instagram and to watch your brand’s transformation!
All the best,
(Don’t judge my overuse of exclamation marks)
+ So, we open up with a compliment – I’m so grateful for your inquiry and so excited for your journey!
+ Followed by a FIRM No – I’m not saying, “we’ll see” or “maybe next time” or asking questions to indicate that I may work with them. It’s a no. Some people say to NOT use the word “unfortunately”, however, I think that it’s a nice way to lessen the blow and I’m really not being wishy washy here – no is the answer, and I really do feel a bit disappointed by it!
+ And lastly comes another positive – a compliment about their new project/collaboration/celebration, etc and sometimes a HELPFUL way to help them along. Recommend someone else who may be able to help, a blog post for more info on something, etc. Not necessary, but a nice touch 🙂
Click To Tweet
3. Block out time for the things you want to do but “don’t need to do” (hint: yes you do).
Every morning, Kelly goes golfing from 6am to 9 or 10am. In the evenings, he goes to the gym for an hour and will somedays play computer games for an hour.
I schedule an hour in the mornings to explore a new place around Phoenix and an hour in the evenings for myself to take some me time.
We schedule at least a full day off per weekend (Kelly takes two days off of golf per week) and we include at least one fun thing to do with the kids per week – the zoo, the children’s museum, a new park, etc – though, usually we do these a couple times or more.
These aren’t things that will make us money (though, hopefully golf will sometime soon!!), they aren’t things that feel necessary (a daily bath is a luxury with 3 kids), they feel expensive (an annual membership to the zoo),
But they are necessary.
And more importantly – they make us feel luxurious. Like we’re living the life of our dreams.
If someone asked me what I would love to do with my life every day, it would be this.
But the question is – if I didn’t schedule this into our routine, would we do it?
And the answer is a definite no.
What has always happened before we actively made these lifestyle choices priorities would be something like this:
I would wake up at 7am, check my phone, answer whatever emails I could from there, take a shower (maybe, haha), sit on the couch with my computer while Kelly got the kids somewhat ready for the day, answer more emails, fumble around social media, figure out what I had to do for the day, put off some more emails that I didn’t want to respond to, fumble my way through something I knew probably should be done, but didn’t really have much direction, etc. until – I kid you not – sometimes midnight.
It was hard on my family life. It was hard on my anxiety. It was hard on my husband who was not only trying to keep the kids under wrap the whole time, but also trying to keep MY stress levels in check, because I couldn’t work under the pressure of also trying to please the kids…
And you know who was unhappy? All of us.
I don’t know if you work from 7am to midnight (I hope to all that is good that you are NOT), but I bet that you have days where you just need a damned breather, but you feel guilty because you don’t want to ask your spouse, your team, your boss, your kids, your mom for help or don’t want to leave someone stranded.
Instead, you feel like it’s best that you’re home with the kids and your husband, because obviously he would want you there to help.
But in reality, it might be that you’re creating a more stressful environment for everyone. Not that you mean to! But that might just be how it plays out.
Having our US time, having our guilty pleasure time and having designated family time leaves us all SO much more relaxed.
You NEED to schedule in the “down time” because you DO need it. And yes, I urge you to literally write it into your schedule. It should look something like this: 1pm – nap or bath or reading AND 6pm – a long drive or the gym or a glass of wine at a bar – whatever it is you unwind with.
Schedule it in.
Hiring on help can come in waves. Click To Tweet
1. Structuring your routines
Okay, we’re getting super wordy here, so you’ll have to listen to the episode! But one thing that I’m really excited to implement is the different routines to get yourself into the zone at each part of the day.
We do this a bit, as I already talked about, but (especially lately), I’ve been guilty of staring at my to do list with things RIGHT in front of my face that I need to do, yet I have no desire to get to them.
And I think routines/rituals would really help with this. Getting the blood flowing and having a series of things that I do first to set myself up for success 🙂
Do you have any rituals for these?? I’d love to hear them!!
2. Optimizing delegation
We’re already starting on working on this – we just hired two incredible women and I’m so excited for the boost in productivity that they’ve already amazingly provided us with!! – but I REALLY want to seriously go back to that purging that we talked about and purge EVERYTHING that I either don’t want to do, am not good at doing, or spend too much time doing.
What I urge you to do is make a list of ALL of the things that you do on a daily basis and a project basis and put all of these tasks into 3 lists:
List 1 is “Things I LOVE doing”
List 2 is “Things I’m meh about doing – no real preference”
List 3 is “Things I DREAD doing”
And then – ready for it?? – OUTSOURCE for Lists 2 and eventually 3.
Now, you may have a long List 2 and 3, and that’s okay. Hiring on help can come in waves.
But having the INTENTION of hiring out for these things will make them a reality much faster than if you don’t ever acknowledge them.
Okay, this was like a 2300+ word blog post and if you made it all the way to the bottom, then you’re freaking crazy and I’m pretty sure we’re besties, because only a bestie would read this insanely long of an email, so HEY, GIRL HEY!
What steps are you taking to get closer to living your dream life? Let us know in the comments!
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